GDPR

Hyndburn & Blackburn Angling Association- Privacy Notice

 

General Data Protection Regulations – GDPR

This Privacy Notice aims to give you information on how we collect and process your personal data provided to us when you apply to purchase a membership permit, night permit, or otherwise interact with us.

As an organisation that has chosen to hold personal data, we have a legal responsibility to treat the data with respect and hold the data securely.

We may change this Privacy Notice from time to time so please check our website regularly to ensure that you are in agreement with any changes. Any questions regarding this Privacy Notice should be sent using one of the contact options below.

Who are we

 In 1978, 3 long established local angling clubs; the “Accrington Aquatic Preservation Angling Club, Great Harwood Anglers and Blackburn Co-operative Angling Club amalgamated  to become one ,  Hyndburn & Blackburn Angling Association – (H&BAA). We are dedicated volunteers aiming to make your angling experience as pleasurable as possible, boasting some of the best fishing in the East Lancashire.

Personal data must be

  • Fairly and lawfully processed.
  • Processed for limited purpose.
  • Adequate, relevant and limited to what is necessary.
  • Adequate and where necessary up to date.
  • Processed in a way that ensures appropriate security.

Consent

By joining H&BAA, purchasing one of our membership permits, night permits you are giving us permission to process the information specifically for the purposes identified within this document. You may withdraw your consent at any time by simply emailing memberships@hyndburnblackburnanglingling.co.uk or writing to the Club Membership Secretary at Hyndburn & Blackburn Angling Association, Russell Place, Great Harwood, However, withdrawing consent completely will mean you will not be able to remain a member as H&BAA needs to store and use this data as part of their membership.

The personal information we collect and use

When you purchase a membership permit, night permit via our website or through one of our shop agents, your name, address, category of membership and where provided email and contact number(s) and other details listed below, will be stored in our Membership Database. Please be assured that we do not share your personal details with any other organisation or company. However, it is a condition of membership that as a minimum your name and postal address shall be provided to H&BAA.

What personal date do we hold

 Membership forms – These are held as hard copies and electronic copies dependent on how each are purchased. Hard copies are currently held by the Membership Secretary. Electronic copies are currently held in the Association’s electronic database..

The fully completed hard copy membership form holds the following information:

  • Members name
  • Members address
  • Members Email address
  • Date of birth
  • Disability Status (if applicable)
  • Type of membership
  • Membership number

The fully completed electronic copy membership form holds the following information:

  • Members name
  • Members address
  • Members Email address
  • Date of birth
  • Disability Status (if applicable)
  • Type of membership
  • Membership number and Photo

The fully completed night permit membership form holds the following information:

  • Members name
  • Members address
  • Date of Birth
  • Disability Status (if applicable)
  • Members email address
  • Members phone number
  • Members car registration
  • Members photo
  • Membership type
  • Membership number
  • Members EA Licence number.

Why do we hold personal data

 Members name

  • To enable us to address the member correctly.

 Members address

  • To enable us to contact the member by post for the purpose of sending them an annual application form or information notices..
  • Members telephone number
  • To enable us to quickly contact our members

Members e-mail address

  • To enable us to contact our members. For administrative purposes and to allow easy identification of a member

Type of membership

  • We have various categories of membership which attract different price points. We need to ensure that the member is in the correct category. We also occasionally target information to specific categories of membership.

Members Photograph

  • Annual Members who join online for the current season may in the future are supplied with a photographic identity card. We retain a copy of the photograph in our records so the member can be positively identified by our bailiff team.

Member Car Registration

  • To enable us to recognised night permit members vehicles whilst parked on Club venues.

Member EA Rod Licence Number

  • To enable us to ensure night permit members are in possession of a valid EA Rod Licence when fishing club venue.

How paid

  • For club accounting purposes. This aids reconciliation of monies received. No bank details are requested or held.

Information management

 Website Cookies

  • Our Website co.uk does not use Website Cookies.

Membership Database

  • The Membership Database is maintained by the Club Membership Secretary, stored on Clubs database with password protection, and is backed up periodically for recovery purposes. The backup copies are password protected and kept secure. Past members entries will remain on database for not more than two years.

Hard Copy Membership Permits and Day Tickets

  • The hardcopy Permit Stubs are securely stored by the Club Membership Secretary. The stubs for the previous membership year are destroyed following the Audited Accounts being approved at the Annual General Meeting.

Third Parties

Use of shop agents to sell membership permits and day tickets. To protect the information provided and held temporarily by the shop agent the following condition of sale is placed upon them.

In order to comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 the agent agrees by selling permits on behalf of H&BAA that the personal information (Name and Address) recorded on the Permit and Day Ticket stubs will be kept secure and not unlawfully used by the agent or divulged to any third parties. The information (permit counterfoils) shall only be passed to the H&BAA Membership Secretary or his representative.

Access to your personal information

You are entitled to view, advise us of any changes or have us delete any personal information that we hold. If you request us to delete your name and address, you will no longer be a member and your membership record within the Membership Database will be deleted. You will need to return your membership permit to the address below. As the GDPR is all about individuals having more control over data held on them, our members can request a copy of all information we held on them. To comply with the GDPR we will provide this information within 30 days of the request. Simply send an email to secretary@hyndburnblackburnangling.co.uk.

Mailing

We may use the contact details held on our membership database to send out the annual Permit renewal application forms and hard copies of membership permits purchase via our website as and when requested.

If you do not wish to receive communication, then contact the Club Membership Secretary on the details above.

Disclosure

We will never disclose the information held in our database to any outside organisation. The information is held strictly for club use and distribution of the data within the management of the club is restricted to a need-to-know basis.

Informing members of the data held and member’s agreement that we hold this data

We will publish this document on our website and refer to the document location on the membership hard copy permits and request that any members who have objections should contact us and we will address these objections – these actions will be recorded.

 Changes to this Privacy Notice.

This privacy notice was last amended on 18th May 2023 and will be reviewed periodically, at least, on an annual basis.